Remittance Advice Template

List the invoices covered by a supplier payment, add its date and bank reference, then download the advice. Check that the invoice allocations match the payment amount.

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Tell a supplier which invoices a payment covers

This remittance advice layout connects a payment to the invoices it covers. It starts with sender and recipient company details, then lists invoice descriptions and allocated amounts. The payment method, date and bank reference give the supplier context for matching the record to its own accounts.

What belongs on the advice

Section	Details
Payer	Sending company name and address
Supplier	Recipient company and recipient reference
Allocation	Invoice descriptions and the amount applied to each one
Payment	Method, date and bank reference

Match the invoice rows to the payment

Enter the companies and use the recipient reference for the supplier’s account or invoice reference.
Add one row for each allocation, naming the invoice in its description.
Enter the full amount allocated to each row. Review any tax setting so the total agrees with the payment you are describing.
Check the payment date, bank reference and footer, then export the advice.

FAQs

Is this an international money-transfer form?

This page is arranged as supplier remittance advice. It does not provide currency conversion or transfer processing. Use the money-transfer layout below for a record with destination-bank and conversion fields.

Can I record a partial invoice payment?

Yes. Name the invoice and explain the partial allocation in its description, then enter the amount applied. The editor does not track the invoice’s remaining balance for you.

Does sending this advice prove the supplier received funds?

The document describes a payment and its allocation. ReceiptEdit does not verify bank settlement; check the actual transaction and the supplier’s records if confirmation is needed.

Official sources

Xero guide to supplier remittance advice

Related Templates

Section

Details

Payer

Sending company name and address

Supplier

Recipient company and recipient reference

Allocation

Invoice descriptions and the amount applied to each one

Payment

Method, date and bank reference

Match the invoice rows to the payment

Enter the companies and use the recipient reference for the supplier’s account or invoice reference.

Add one row for each allocation, naming the invoice in its description.

Enter the full amount allocated to each row. Review any tax setting so the total agrees with the payment you are describing.

Check the payment date, bank reference and footer, then export the advice.