Vendor Receipt Generator
Enter your company, the vendor, the payment and the invoices it covers, then download the vendor payment receipt as a US Letter PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
A receipt for a payment made to a vendor
When a business pays a supplier, accounting systems such as Odoo and Microsoft Dynamics print a vendor payment receipt: the payment date, the vendor, the payment method and reference, the amount, a memo, and a table of the invoices the payment was applied to with any balance left. This vendor receipt follows that layout and adds due dates, early-payment discounts, the amount in words and Prepared, Authorized and Received By signatures, so both sides have a record.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter your company name, address and contact details, and upload a logo if you have one. |
| 2 | Add the receipt number, payment date and PO number. |
| 3 | Fill in the vendor's name, address and vendor ID. |
| 4 | Enter the payment method, check number or ACH trace number, amount and memo. |
| 5 | List each invoice paid with its dates, amount, discount, amount paid and balance, then download the PDF or PNG. |
FAQs
What is a vendor receipt?
It records a payment a business made to a vendor or supplier: who was paid, when, how, how much, and which invoices the payment covered.
Why is there a discount column?
Vendors often offer terms such as 2/10 Net 30, which means 2% off if the invoice is paid within 10 days. The discount column shows the amount taken on each invoice.
Does a vendor payment receipt show sales tax?
Usually not. Any sales tax is already included in the invoice amounts, so the receipt shows the invoice totals and what was paid against them.
Is this the same as a receipt from a market or craft fair vendor?
No. This template is for payments to suppliers. For a sale at a market booth, use a sales receipt such as the general sales receipt.
Are the example details real?
No. The companies, invoices, reference numbers and amounts are fictional.