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Private Sale Receipt Template
Write a record of a sale between individuals, with buyer and seller details, the item condition and the amount paid. Edit the example, then download a copy.
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Describe the item you handed over
A private sale receipt is easier to match to a purchase when it identifies the actual item. This layout gives you separate spaces for the item description and condition, alongside both parties and the sale date. For a used phone, for example, record the model and an appropriate device reference, then describe the wear that was discussed.
Complete the sale details
| Section | Details |
|---|---|
| Seller | Enter the seller name, address and contact number. |
| Buyer | Record the buyer name and address. |
| Item | Include the make, model and relevant identifier in the description. |
| Condition | Describe known wear or damage in plain language. |
| Payment | Record the amount received and the payment method. |
Make the two descriptions agree
- The item row and the separate Item Description field can both appear on the receipt. Check that they refer to the same item after editing.
- Use the footer for additional sale notes. Keep any signed agreement, messages and condition photographs with this payment record.