PO Receipt Generator
Enter the PO, vendor, shipment and each line received, then download it as a US Letter PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
What a PO receipt is
In purchasing, a PO receipt (also called a goods received note or receiving report) records what actually arrived against a purchase order. It lists the PO and packing slip numbers, the vendor and carrier, and for each PO line the quantity ordered, the quantity received and anything still on backorder, with unit cost and value. Accounts payable matches the PO, the PO receipt and the vendor invoice before paying, the three-way match. This template shows a partial receipt with one line backordered.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter your company and the receiving dock. |
| 2 | Add the receipt number, PO number, date received and packing slip. |
| 3 | Fill in the vendor and the carrier, tracking number and condition. |
| 4 | For each PO line, enter ordered, received and backordered quantities with unit cost. |
| 5 | Add who received it, notes and signatures, then download the PDF or PNG. |
FAQs
What is a three-way match?
Accounts payable checks the purchase order, the receiving record and the vendor invoice against each other, and pays only quantities that were ordered and received at the agreed price.
What if only part of an order arrives?
Record the received quantity and the backorder on the receiving record; the PO stays open until the rest arrives or the line is cancelled.
Is a PO receipt the same as a packing slip?
No. The packing slip comes from the vendor with the shipment; the receiving record is your own of what you counted and accepted.
Are the example details real?
No. The companies, PO, packing slip and tracking numbers are fictional.