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Petty Cash Receipt Template
Record a small cash expense with a voucher number, recipient and cost code. Add the purpose and purchase amounts, then keep the downloaded voucher with the original receipts.
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Give each cash payment a clear reference
This petty cash receipt template records who received cash and which department or cost category it belongs to. Use the voucher number to connect the payment with your petty cash log. The Business Purpose field adds the reason for the purchase, while the item rows hold the expense details.
Complete the voucher for the cash issued
| Section | Details |
|---|---|
| Voucher number | Enter the reference used in your cash records. |
| Recipient | Name the person who received the money. |
| Allocation | Add the department and cost code or expense category. |
| Purchases | Describe each expense and enter its complete line amount. |
| Authorization | Record the person who authorized the payment and its business purpose. |
Match the voucher to the money and receipts
- The template starts with Cash selected. Check that the final total agrees with the cash payment you are recording, and keep the original purchase receipts with the voucher.
- The tax control adds one percentage across the line amounts. Review it before entering amounts already paid to avoid adding tax again. Quantity is descriptive; an entry for three purchases needs their combined amount.