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A petty cash receipt is an internal accounting document used to record small, out-of-pocket expenses paid from a company's petty cash fund. It captures who received the money, the amount, the purpose, and authorization. Businesses recreate or generate petty cash receipts when the original is lost, when setting up a standardized reimbursement workflow, or when documenting cash disbursements for audit and bookkeeping purposes.
| Section | Details |
|---|---|
| Section | Details |
| Receipt Number | Sequential ID used to track and organize disbursements |
| Date | Date the cash was paid out |
| Recipient Name | Employee or person who received the funds |
| Amount | Dollar amount disbursed from the petty cash fund |
| Purpose / Description | Brief explanation of what the expense was for (e.g., office supplies, postage) |
| Account / Cost Code | GL account or department code the expense is charged to |
| Authorized By | Signature or name of the manager or petty cash custodian approving the payment |
| Received By | Signature of the person who received the cash, confirming the amount |
