Per Diem Receipt Generator
Enter the payer, traveler, trip and per diem days, then download the per diem receipt as a PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
What a per diem receipt is for
A per diem is a fixed daily allowance for meals, incidentals and sometimes lodging, paid instead of reimbursing each receipt. The employer, school or production keeps a signed acknowledgment that the traveler received it. Real forms list the traveler, trip purpose, destination and dates, a table of dates with the number of days, the daily rate and the total, the payment method and signatures. Under the federal GSA rules the first and last travel days are paid at 75% of the meals and incidentals rate. This per diem receipt follows those forms.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter the payer, receipt number and date, and add a logo. |
| 2 | Fill in the traveler, department, trip purpose, destination and dates. |
| 3 | List the per diem days with city, number of days, daily rate and total, and add lodging nights. |
| 4 | Enter the totals and payment method, and edit the acknowledgment. |
| 5 | Add the signature names and dates, then download the PDF or PNG. |
FAQs
What is the GSA per diem rate for 2027?
From October 1, 2026 the standard CONUS rate is $113 for lodging and $68 for meals and incidentals; many cities have higher rates.
Why are the first and last days paid at 75%?
Federal travel rules pay 75% of the meals and incidentals rate on the days you leave and return; at the $68 rate that is $51.00.
Do I need receipts for per diem?
Not for meals and incidentals under an accountable plan; the employer keeps proof of the dates, place and business purpose, which this receipt records. Lodging may still need a hotel bill.
Are the example details real?
No. The company, traveler, approvers, receipt and check numbers are fictional; the rates are the GSA FY2027 standard rates.