Mileage Reimbursement Receipt Generator
Enter the employee, vehicle, rate and each trip, then download the mileage receipt as a US Letter PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
What a mileage receipt should record
Employers reimburse business driving in a personal car at a cents-per-mile rate, and the IRS expects a record for each trip: the date, where you went, the business purpose and the miles. This mileage receipt lists those trips, multiplies the total miles by the rate, adds tolls and parking, and shows the amount reimbursed and how it was paid, with approval and signature lines. The 2026 IRS business rate was 72.5 cents per mile through June 30 and 76 cents from July 1, 2026.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter the company, department and receipt number, period and payment date. |
| 2 | Fill in the employee, vehicle, rate and odometer readings. |
| 3 | List each trip with date, from, to, business purpose, miles and amount. |
| 4 | Total the miles, add tolls and parking and the total reimbursed. |
| 5 | Add the payment method and approval, then download the PDF or PNG. |
FAQs
What is the IRS mileage rate for 2026?
72.5 cents per mile for business driving from January 1 to June 30, 2026, and 76 cents per mile from July 1, 2026, after a midyear increase for fuel prices.
Is mileage reimbursement taxable?
Not if your employer uses an accountable plan: you substantiate the trips and are paid at or below the IRS rate.
Can I claim commuting miles?
No. Driving between home and your regular workplace is commuting, not business mileage.
Are the example details real?
No. The company, employee, trips and approvals are fictional.