Lodging Receipt Generator
Enter the property, guest, stay and nightly charges, then download the itemized lodging receipt as a US Letter PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
An itemized lodging receipt for reimbursement
Travel offices want a receipt that shows each night separately: the room charge, the state and local occupancy taxes, any fees, the payment and a zero balance. Federal travel rules and DTS require a lodging receipt for every stay, whatever the amount. This template is a brand-neutral guest folio for a hotel, motel, inn, bed and breakfast or vacation rental, with the folio and confirmation numbers, arrival and departure times, room, rate plan and a running balance.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter the property name and type, address and contact details. |
| 2 | Add the folio and confirmation numbers and date issued. |
| 3 | Fill in the guest, company, arrival, departure, nights and room. |
| 4 | Post each night's room charge and taxes, then the payment. |
| 5 | Check the summary and download the PDF or PNG. |
FAQs
What must a lodging receipt show for travel reimbursement?
The property, the guest, the dates of stay, the nightly room rate and the lodging taxes listed separately from incidentals, and the payment. Federal travel rules require one for every stay, regardless of the amount.
How are hotel taxes calculated in Texas?
The state hotel occupancy tax is 6% of the room charge, and cities, counties and special districts can add their own hotel taxes.
Are federal travelers exempt from hotel tax?
In some states. Texas exempts federal employees on official business who present the exemption certificate; change the tax lines to $0.00 and note the certificate.
Are the example details real?
No. The inn, guest, company and card are fictional.