Reservation Receipt Generator
Enter the property, guest, stay, rates and deposit, then download the reservation receipt as a US Letter PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
A reservation receipt before the stay
A reservation receipt, or booking confirmation receipt, is what a hotel, inn or rental sends when a stay is booked and a deposit or prepayment is taken. It shows the confirmation number, the guest, check-in and check-out times, the room and rate plan, each night's rate, the estimated taxes and fees, the deposit paid and the balance due, plus the cancellation policy. It is not the final hotel bill, which comes at checkout as an itemized folio.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Enter the property name, type, address and contact details. |
| 2 | Add the confirmation number, booking date, receipt number and status. |
| 3 | Fill in the guest and the stay: check-in, check-out, room and nights. |
| 4 | List each night's rate, then the taxes and fees. |
| 5 | Enter the deposit and balance, edit the cancellation policy and download the PDF or PNG. |
FAQs
What is the difference between a reservation receipt and a hotel receipt?
A reservation receipt confirms the booking and any deposit before the stay. The hotel receipt, or folio, is issued at checkout with every charge.
What is a Guest Reservations receipt?
Guest Reservations is a third-party booking agent. Its confirmation receipt shows its own booking number, the hotel's confirmation number and any service fees it charged; the stay itself is billed separately by the hotel or the agent.
Do booking prices have to include fees?
Under the FTC rule on unfair or deceptive fees, effective May 12, 2025, mandatory fees for lodging must be included in the total price shown.
Are the example details real?
No. The inn, guest, card and confirmation numbers are fictional.