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A diesel fuel receipt documents the purchase of diesel at a gas station or truck stop. It records the gallons pumped, price per gallon, total cost, station location, and date. Fleet operators, owner-operators, and businesses recreate these receipts to substantiate fuel expenses for reimbursement, tax deductions, IFTA mileage reporting, or company expense reports when the original printout was lost or faded.
| Section | Details |
|---|---|
| Header | Station name, brand (e.g., Pilot, Love's, Shell), address, and phone number |
| Transaction Info | Date, time, pump number, and transaction or invoice number |
| Fuel Type | Diesel grade (e.g., #2 Diesel, Diesel Exhaust Fluid if applicable) |
| Quantity | Gallons dispensed, shown to three decimal places |
| Price Per Gallon | Unit price at time of purchase |
| Subtotal & Taxes | Fuel subtotal, applicable state/federal fuel taxes itemized or combined |
| Total Charged | Final amount paid |
| Payment Method | Cash, credit card (last four digits), fleet card number |
| Vehicle/Driver Info | Odometer reading, vehicle ID, or driver ID if a fleet card was used |
