Application Fee Receipt Generator
Enter the landlord, applicants, property, itemized screening costs and payment, then download it as a PDF or PNG.
EDITOR
Receipt details
Edit your receipt below, then download the same clean layout as PDF or PNG. Enter amounts and totals manually.
What a rental screening fee receipt shows
Landlords and property managers give a receipt when they collect a rental application screening fee. The standard landlord form names the applicants and the property applied for, states that the fee is non-refundable unless it is not used, and itemizes the credit and eviction report, criminal record report and time spent reviewing the application, with the total, amount paid and balance and the landlord's signature. California requires that itemization, and several states cap the fee. This receipt follows the landlord form, adds a receipt number and payment method, and works for clubs and private programs too.
How to use this receipt
| Step | Details |
|---|---|
| 1 | Add a logo and edit the business block, receipt number and date. |
| 2 | Enter the applicants and the property applied for. |
| 3 | Itemize the screening costs per applicant. |
| 4 | Fill in the total, amount paid, other charges, balance and payment method. |
| 5 | Sign as landlord, then download the PDF or PNG. |
FAQs
Do landlords have to give a receipt for an application fee?
In California, landlords must give an itemized receipt for the screening fee and refund any unused portion; other states vary, so a written receipt is good practice everywhere.
How much can a landlord charge for an application fee?
Caps vary: New York limits the fee to $20 or the actual cost of the check, California adjusts its cap each year for inflation, and Massachusetts bans application fees.
Is an application fee refundable?
Usually not once the reports are run, but the part not used, or the whole fee if the application is never reviewed, must be refunded in California.
Can I use this for a visa or government application fee?
No. Government fees are receipted by the agency; this page is for private landlords, clubs and programs.